Camp Ho basic mini camp structure. Please print a copy.
Camp Hohepa is all about providing a programme for young people perferably 11 to 15 whereby they are taught the basics of fishing. The camp provides a number of challenges for boys, and also provides the opportunity for fathers to spend some quality time with their sons. The by product of the camps in a rise in self esteem, a chance to think outside the square, and a chance for boys to use their initative and imagination. The fishing factor competition on the Saturday evening teaches participants to work as a team. Clubs, schools, or people interested in putting on such an event in their town or village are invited to participate in the organisation of such camps.
What's required to hold Camp Ho. All we require to put such an event on is a venue near the coast that has a beach suitable for surfcasting, a wharf that can accomodate about 45 odd people, or a reasonably accessible rocky outcrop that people can safely fish from. Near this venue we require a place than can accommodate 45 odd people (shearing quarters, Marae, or local hall. A local hall that can be used as the classroom, and the fishing facor event on the Saturday evening. Also required are some cooking facilities, and some volunteers to prepare the meals. People need to approach sponsors for prizes, meals and the camp Director's fee.
Camp Hohepa Incorporated is committed to maintaining a safe and healthy environment for participants and others within their camping and fishing activities.
We expect everyone to share in our commitment to avoid all accidents and incidents, which may cause personal injury, property damage or loss of any kind.
We expect our participants to act safely at all times to ensure their own welfare and that of their fellow participants whilst on camp.
We will ensure the safety of our participants by:
To achieve this we will:
Signed:
Bill Hohepa
Camp Director
Linda Wills- Camp Hohepa Inc Secretary.
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Camp Hohepa Incorporated Participant Information to be Supplied to Director or Delegated Officer if camp is being organised by delegated officers in other regions of New Zealand.The following information is to be supplied to the Camp Hohepa Director prior to participants arriving at the camp via a form provided to them for that purpose: (sample form A below)
Name and date of birth of child
Name of parent of Guardian attending with the child
Address and contact numbers of participants.
The name and day and night contact numbers of someone who can be contacted in the event of an emergency.
A description of any medical problems participants may have, and a description of any medication required to be taken whilst on camp.
A description of any food or drink participants may be allergic to.
A description of any allergies participants may be allergic to.
A description of any food participants may not like.
Parent or guardian sign the document acknowledging that they will remove their child from the camp if he or she is deemed to have a disruptive influence on the group, or behaves in a manner deemed to be unacceptable by the camp Director. If for any reason the child is unaccompanied, the parent or guardian will come and collect their child if contacted by the Camp Director for the above behavioural problems.
Camp Hohepa Registration Form – Parents or Guardians please complete this form and return to Camp Hohepa Inc delegated organisers – (Camp organisers are the club/school/or group). Please keep the other information sheet enclosed.
Child’s full name:…………………………………………………………………………..
Parent’s names:…………………………………………………………………………….
Address:……………………………………………………………………………………..
…………………………………………………………………………………………………
Child’s Date of Birth / /19
Contact details for parents:
Home: Mob: Work:
Close relative if parents can’t be contacted in case of emergency:
Name:……………………………………………………………………………………..
Contact: Home Mob Work:
Does your child have any medical problem or affliction: Yes / No If yes please describe:
…………………………………………………………………………………………………..
Is you child allergic to anything including food: Yes / No If yes please describe:
……………………………………………………………………………………………………
Is there any food your child won’t or shouldn’t eat? Yes / No If yes please describe:
……………………………………………………………………………………………………
Does you child have a bedwetting problem? Yes / No
Please supply the organisers with all medication doses and other relevant medical advice about your child at the time of dropping him or her off at the Camp.
Please sign below that you agree to allow your child to attend Camp Hohepa, and that you agree to come and collect or remove him or her if rung by Bill himself. This will happen only if he or she is considered to have a disruptive influence at the camp, or in any way behaves in a manner that is considered unacceptable by the organisers.
Signed: date:
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Camp Hohepa Incorporated sample Hazard Register.
Identify hazards and potential hazards – describe
Potential harm - describe
Note Only: Hazard identified but no action required
E Eliminate Hazard Tick as done
I Isolate Hazard Tick as done
M Minimise hazard Tick as done
Controls – Hazard identified and controls applied to it.
Date checked: identified Hazard state checked OK.
Hazards Identified |
Potential Harm |
OoB |
Note only |
E |
I |
M |
Controls |
Chk Date |
Chk Date |
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Camp Hohepa mini camp staffing – child ratios to adults, staff qualifications, camp general supervision and safety.
The maximum number of children on the camp is 20 and they are to be accompanied by one parent or guardian. This gives a 1 to 1 ratio of children to adults.
There is a minimum of 5 Camp Hohepa organisers / supervisors including the Camp Director Bill Hohepa.
Of the 4 Camp organisers, 2 must hold a current first aid workplace certificate.
Fishing activities carried out will be land based (surfcasting), and under the strict control of the camp organisers and will be a group activity. All hazards will be identified and documented prior to the group’s arrival at the fishing sites. The group will also be netting in the river and hazards need to be identified prior to this activity.
The Camp rule of No Running unless in extreme emergency situations is a base rule of the camp.
No smoking is permitted, and no alcohol is permitted on the camp site we are there to set examples.
Each of the 4 camp organisers / supervisors will carry a 2-way UHF or VHF radios and will be in contact with each other at all times. There will be a UHF / VHF base radio at the camp base for general communications with staff at the camp base in case of emergency and a landline phone call can be made to emergency services.
All organisers / supervisors and adults assistants will be identified by bright green fluro vests marked with a Camp Hohepa logo. (supplied)
All participants will be asked to wear a hat, and apply sun block daily.
Sun block and insect repellent will be supplied for the use of participants.
Whilst participating in the land based fishing activities, stout foot wear must be worn at all times especially when in the river netting activities.
Other rules will apply after site, and fishing activity areas have been fully inspected
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Every participant of the camp will take steps to ensure:
1. Their own safety. 2.That no action or inaction of the participant causes harm to any other person. 3.They know what to do in an emergency, ie falling in the water life ring drill. 4. Where all the necessary safety gear and 1st Aid Kit are kept. 5. They know which staff members are the first aiders for the camp. 6. How to use UHF emergency communication equipment. 7.They keep to the base camp rule of no running and all other rules as explained by the Camp Director prior to the Camp beginning.
Things campers need to bring:
The camp registration should look something like this:
Child’s full name:…………………………………………………………………………..
Parent’s names:…………………………………………………………………………….
Address:……………………………………………………………………………………..
…………………………………………………………………………………………………
Child’s Date of Birth / /19
Contact details for parents:
Home: Mob: Work:
Close relative if parents can’t be contacted in case of emergency:
Name:……………………………………………………………………………………..
Contact: Home Mob Work:
Does your child have any medical problem or affliction: Yes / No If yes please describe:
…………………………………………………………………………………………………..
Is you child allergic to anything including food: Yes / No If yes please describe:
……………………………………………………………………………………………………
Is there any food your child won’t or shouldn’t eat? Yes / No If yes please describe:
……………………………………………………………………………………………………
Does you child have a bedwetting problem? Yes / No
Please supply the organisers with all medication doses and other relevant medical advice about your child at the time of dropping him or her off at the Camp.
Please sign below that you agree to allow your child to attend Camp Hohepa, and that you agree to come and collect or remove him or her if rung by Bill himself. This will happen only if he or she is considered to have a disruptive influence at the camp, or in any way behaves in a manner that is considered unacceptable by the organisers.
Signed: date:
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List of materials etc to be supplied by Camp Hohepa Inc organisers (the club/school/organisers): Sponsorship of the items below should be sought. Most businesses if approached warm to the idea of supporting a kids event such as this.
A First Aid Kit suitable for 40 people.
Note: We try and keep the kids off the sugar during the camp, so the least amount of coca cola, chocolate bars etc the better. Things are easier on everyone this way. Some kids take hours to come down and this often has a disruptive affect on the group. Good wholesome food at meal times works best, with muslie bars and fruit for snacks
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Suggested Meals:
Friday evening 7.00pm BBQ when all participants have arrived on site.
Saturday morning breakfast 7.30am – cereal, tinned fruit, toast jam/honey, cold drink (cordial) baked beans on toast. Tea Coffee for adults.
Saturday morning tea 10am: Cordial and biscuits, fruit cake. Tea Coffee etc for adults
Saturday Lunch: 12.00 noon - Camp Ho sauce burgers: Luncheon sausage sandwiches with lots of tomato sauce, cordial, biscuits fruitcake to finish. Salads available for adults, with ham or chicken perhaps. Tea coffee.
Saturday afternoon tea 3.00pm on beach or by river: Cordial, biscuits, tea coffee for adults.
Saturday evening meal 6.00pm: Roast of some sort or BBQ perhaps, roast spuds – pumpkin – peas – bread. Pudding – Tinned fruit – custard – ice cream (if possible)
Sunday morning breakfast: cereal, tinned fruit , toast jam/honey spaghetti on toast, cordial – tea –coffee.
Sunday morning tea 10.00am – cordial – biscuits fruit cake etc
Sunday Lunch 12.00 noon: Very large pikelets with golden syrup. (Camp tradition)
Afternoon tea: 3.00 cordial biscuits etc prior to prize giving.
General: Lots of water / cordial available to group during all activities
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Camp Hohepa mini camp programme:
Friday:
6.00pm Arrive at camp
6.30pm Introduction by Bill and 5 team allocation process, issuing of caps etc
7.00pm BBQ
8.00pm Lesson 1: The Billy Ho Special Knot
9.00pm The knot tying team challenge contest
10.00pm Bedtime
10.15pm lights out.
Saturday :
7.00am Wake up call
7.30am Breakfast
8.00am assembly in main hall – Bill explains the day’s activities
8.15am Lessons: About fish – Maori Fishing Calendar – Hooks – Lines and sinkers – the camp’s fishing rig
9.00am Casting lessons
10.00am Morning Tea
10.20am Casting team competition
11.30am About baiting up
12.00noon Lunch
12.30pm lessons: About netting
1.00pm Netting for bait if possible – collect baitfish
2.00pm Begin surfcasting or rock fishing
3.00pm Afternoon tea on beach or river or rocks or wharf then on with fishing
6.00pm Dinner
7.00pm Fishing Factor team competition.
9.30 supper
10.00 Bedtime
10.15 lights out.
Sunday
7.00am – Wake up call
7.30am – Breakfast
8.00am Lessons – Lure making
8.30am Lure making contest
10.00am Morning tea
10.20am fishing with lure attached
12.00 Lunchtime
12.45pm fishing resumes
3.00pm Return to main hall. Afternoon tea
3.15pm prize giving begins
3.50pm Camp Clean up
Break camp at 4.30pm
Camp Ho Points System:
Fishing points:
Each fish caught is measured from V of tail to head. 10 points per cm for the fish no matter what the size. A points record sheet is needed to record both individual points and team points. These will be filled in by the nominated team leader usually a parent.
Personal points:
Points from 10 to 50 can be awarded to campers for their behaviour. Volunteer assistance for instance. Camp officials allocate these points. Points can also be taken off for bad behaviour.
Teams:
5 teams of 4 kids. One adult is assigned as team leader for each team. The other adults will assist as required.
Team names: These can be major sponsor's names and sponsors can provide the logoed caps for their team. 8 one for each child and their parent or guardian.
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Fees and costs
Sponsorship of food and prizes etc is great and most business’s will support such a project if and when approached.
We feel that participants should be charged a set fee for the programme.
If the programme is ‘free’ it can upset certain members of the community who perhaps felt their child should have gone on the programme.
We think a $50 fee per child/parent is fair. Those that can’t afford the $50 could be sponsored by local business’s or service clubs Rotary or Lions or even the Boating Club perhaps.
Bill’s fee for running the camp is $1200. The $50 fee would go a long way to covering this.
Support for project:
I will be filming the whole event, and a DVD of the programme will be available soon afterwards at $25 each.
We hope this is helpful, and if you'd like to set a mini camp up, Bill and I will come a meet with you and go over the details.
Linda Wills
Secretary - Camp Hohepa Incorporated